Conditions and cancellations policy of sponsorship registration:

The Sponsor obliged to sign the below statement at the time of the registration. This statement is part of the Sponsorship Contract.

The reservation is only valid when the payment is received within the deadline stated on the issued invoice.

  1. The Sponsor acknowledges that the paid Sponsorship fee is only refundable if the cancellation notice is received in written form within 15 days from the date of the reservation. 
  2. Until 31 December 2024, the reservation is partially refundable with 40% of the paid Sponsorship fee providing the cancellation notice is received in written form.


  3. From 1 January 2025, cancellation is not possible, and a refund is not given to the Sponsor.


  4. The Sponsor acknowledges that the legal consequences of delay, default of performance or failure cannot be used in case of a condition that neither of the Parties (PPCA/ Event Manager) is culpable of (vis major, epidemiological situation, emergency condition). PPCA/ Event Manager is not liable for the impossible performance if it is due to an extraordinary condition, action, or event (for example the new corona virus/pandemic, vis major) which was unforeseeable and which could not be prevented with the expected diligence of the Event Manager in the particular circumstances or could be prevented by unreasonable intervention.
  5. The Sponsor acknowledges that PPCA/Event Manager is entitled to postpone the conference in case of vis major. In this case, the Event Manager informs the Sponsor via e-mail and registers with the consent of the Sponsor to the next possible date. All the invoiced amounts will be used in the next conference. The Sponsor is not entitled to be covered for any further costs.


  6. The Sponsor acknowledges that the PPCA/Event Manager is not liable for the incorrectly indicated price when the error is not the result of the lack of diligence of the Event Manager or is the result of the error in system, or in case the price is the reason of a manifest error, is unreal and relevantly different from the obvious price of the service. In these cases, the Event Manager is not obligated to provide the participation opportunity for the Sponsor on the price incorrectly indicated on the website. In case of the incorrect price, the Event Manager notifies the Sponsor.

I bind myself to acknowledge these above mentioned provisions.

I on behalf of …………………. (company name) bind myself to acknowledge these above-mentioned provisions.

Contact Details:

Evacon Kft.
Tátra Street 34.
H-1136 Budapest,

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